River Fest Vendor Information and Registration

Early Bird Registration is open now until April 30th!

The 2025 Sunbury River Festival will be in the Merle Phillips Riverfront Park August 15th 4pm to 9pm and August 16th 11am to 9pm.

Register now online. Email [email protected] to request paper form by email or mail. Complete registration form, documents, and payment must be received by April 30th for Early Bird rates. Standard rates apply from May 1st. No registrations will be accepted after August 1st.

When registering online, be prepared to upload the following documents:

– Full menu and pricing – Food vendors only (required)

– Photo of Art/Crafts – Art/Crafts vendors only (required)

– Business logo/graphic (300dpi minimum) for marketing purposes (optional)

– Certificate of liability insurance naming Sunbury’s Revitalization, Inc. and River Festival Committee as additional insured. (Required if your business carries liability insurance. If you do not, you may sign a liability waiver in the form.)

Vendor Rates

Vendor Type	Early Bird	Standard
Food	$125	$200
Art/Crafts	$75	$100
Retail/Direct Sales	$125	$150
Promotional	$100	$125
Non-profit (any type)	$50	$75

2025 Sunbury River Festival Vendor Application

"*" indicates required fields

Business / Organization Name*

List it as you would like it to appear on the festival map and in any promotional materials.

Contact Person*

First Last

Contact Phone*

Contact Email*

Contact Address*

Street Address Address Line 2 City State ZIP Code

What type of vendor are you?*

Food Vendor (for profit)

Food Vendor (nonprofit)

Artist or Handmade Crafter

Fundraiser (nonprofit)

Direct Sales/Retail/MLM

Promotional (for profit)

Promotional (nonprofit)

Vendor Setup Type*

Please check box(es) applicable to your vendor setup.

Tent/Canopy

Trailer

Truck/Van

Other - describe in Vendor Setup Description below

Vendor Setup Description*

Please describe your setup. Description must include the dimensions of your setup as # ft deep X # ft long in relation to pedestrian path? Including tent, truck, trailer, hitch, generator, canopy, or anything else.

# of full spaces needed*

A standard space is 12’ deep and 12’ long in relation to the pedestrian path. If your setup requires more than 12’ in either depth or length, including tent, truck, trailer, hitch, generator, canopy, or anything else, you must purchase additional spaces to accommodate. Your setup may not protrude in any way onto or over the pedestrian path. Enter a number between 1 and 5.

Please enter a number from 1 to 5.

Half Space

If, in addition to the full space(s) you need an extra 6 feet or less of additional space to accommodate your setup, you can purchase a half space.

Art/Craft - for profit $15

All others - for profit $30

Nonprofit $10

Website / Social Media Link

Please provide website or social media link where we can see more about the items you wish to sell or promote.

Business Logo/Graphic

Please upload a logo or graphic suitable for marketing purposes. A square image, 300x300 minimum recommended

Max. file size: 100 MB.

What items will you have for sale or display?*

Telling us what you will be selling/displaying will help us make sure there are not too many vendors selling the same type of items. Please be as descriptive as possible within the given space.

Art/Craft Photo*

Please upload up to 3 photos of your art/craft.

Drop files here or

Accepted file types: jpg, png, pdf, Max. file size: 1 MB, Max. files: 3.

Menu & Pricing*

Please upload a copy of your full menu. We want to limit menu overlap among vendors.

Accepted file types: pdf, jpg, png, Max. file size: 5 MB.

Do you need access to water?*

Access to continuous water is extremely limited. You must provide your own hoses. Fill station will be available. You must have your own container and ability to carry.

Yes - fill station only

Yes - continuous (very limited)

Yes - continuous preferred; can get by with fill station

Access to STANDARD 120v 20 amp outlet.*

Electrical Access is limited. We provide access to STANDARD 120v 20amp outlets ONLY. If your electrical needs exceed 120v or 20amps, you must bring your own low-decibel generator.

Will you be bringing your own generator?*

Generator Make & Model*

Generator Noise Level*

On a scale of 1-10, 1 being quiet enough to hear a pin drop, 10 being as loud as a plane taking off, please rate how loud your generator is.

Required setup time*

On the day of the event, how much time do you need to set up? We try to streamline the event set up by grouping vendors into specific time slots to arrive.

Additional comments re: vendor setup

Please let us know if you have any special needs or requests re: your setup. We will try our best to accommodate.

Do you carry liability insurance for your business/organization?*

Every vendor must carry their own liability insurance or sign a liability waiver - no exceptions.

Yes

Proof of Insurance*

Vendors with liability insurance are required to provide a certificate of insurance showing Sunbury's Revitalization, Inc. as an additional insured or certificate holder. Please review Sunbury River Festival Rules and Regulations item 2 for details of liability insurance requirements. If your insurance certificate will expire before the event please upload your current certificate and update with a new one when it renews.

Accepted file types: jpg, gif, png, pdf, Max. file size: 100 MB.

Liability Waiver*

Indemnification - In consideration of the use of event space designated for vendors by Sunbury’s Revitalization, Inc. ("SRI"), the undersigned ("Vendor") hereby agrees to release SRI, the City of Sunbury, Sunbury River Festival, event sponsors, their Board of Directors, officers, members, employees and agents from all claims whatsoever by Vendor arising from or related to Vendor's use of space.

Vendor further agrees to hold harmless, to defend and indemnify, dollar for dollar including, but not limited to costs of defense and counsel fees, SRI, the City of Sunbury, Sunbury River Festival, event sponsors, their Board of Directors, officers, members, employees and agents against any and all liability, law suits, claims, summons, causes of action or things whatsoever, whether for damages, fines or any other type of relief whatsoever, that may be brought against SRI, the City of Sunbury, Sunbury River Festival, event sponsors, their Board of Directors, officers, members, employees and agents by any party whatsoever, arising from or related to Vendor's and/or its directors, officers, employees and agents activities, products, acts or omissions, whether negligent or non-negligent.

Check box indicates acknowledgment/signature of Liability Waiver

Rules & Regulations*

Sunbury River Festival Rules and Regulations

1. Indemnification - In consideration of the use of event space designated for vendors by Sunbury’s Revitalization, Inc. ("SRI"), the undersigned ("Vendor") hereby agrees to release SRI, the City of Sunbury, Sunbury River Festival, event sponsors, their Board of Directors, officers, members, employees and agents from all claims whatsoever by Vendor arising from or related to Vendor's use of space.

Vendor further agrees to hold harmless, to defend and indemnify, dollar for dollar including, but not limited to costs of defense and counsel fees, SRI, the City of Sunbury, Sunbury River Festival, event sponsors, their Board of Directors, officers, members, employees and agents against any and all liability, law suits, claims, summons, causes of action or things whatsoever, whether for damages, fines or any other type of relief whatsoever, that may be brought against SRI, the City of Sunbury, Sunbury River Festival, event sponsors, their Board of Directors, officers, members, employees and agents by any party whatsoever, arising from or related to Vendor's and/or its directors, officers, employees and agents activities, products, acts or omissions, whether negligent or non-negligent.

2. Certification of Insurance- In order to participate, vendors must provide a Certificate of General Liability Insurance naming Sunbury’s Revitalization, Inc. and the event committee as “Additional Insured regarding vendor participation at the Sunbury River Festival August 15th & 16th, 2025, providing a minimum of $1,000,000 liability coverage. Limited exclusions may apply.

3. Theft - SRI, the City of Sunbury, Sunbury River Festival, event sponsors, their Board of Directors, officers, members, employees, and agents will not be responsible for theft, accidents or loss, or damage to property belonging to Vendors.

4. Sponsors and Members of Sunbury’s Revitalization, Inc. have priority in space locations.

5. All decisions of SRI and the Event Committee are final. Committee reserves the right to deny any application.

6. No refunds for no-shows or cancellations.

7. This event is held rain or shine. Please prepare accordingly. This is an outside festival, bring supplies as needed according to the weekend’s weather.

8. Vendors are responsible for all state sale tax laws. Failure to comply will prohibit you from exhibiting at future events.

9. Arrival Time – arrival times will be assigned based on your set up and the location decided on by the Committee. You will be contacted the Monday before the event with this information. There is a 10 minute time limit on unloading your vehicle. You are to unload into a safe space, move your vehicle immediately and return to the festival grounds to set up. Vendors must be ready to serve customers at the specified start time of the festival.

10. Vehicle movement within vendor area. Vehicles must be removed from the event one hour before starting time and must remain out of the event area until ending time AND all pedestrian traffic has cleared. This is strictly for the safety of our guests – we cannot have cars, trucks and trailers loading up and driving around when pedestrians are present.

11. Alcoholic beverages are prohibited except in designated areas.

12. Vendors must supply their own tent, table and chairs, water hoses, and extension cords. We suggest you bring at least 100ft.

13. Vendors are responsible for cleaning up around their space during and at the end of the festival. Trash is to be put in the proper receptacles. Over-sized trash must be taken off premises and disposed of by the vendor.

14. Use of your own low decibel (<70 decibels) generator is encouraged and REQUIRED if you need more than ONE (1) 120-volt outlet or 20 amps. Please do not overload the electrical outlets, only one appliance per plug. Multiple cords and power strips are forbidden. Overloaded circuits can lead to prohibition of electric use on the day of the event. Vendors with excessively loud generators will be placed on the perimeter of the festival in order to control noise.

I acknowledge that I have read and understand the River Festival Rules and Regulationss

Form Total

When you submit your form you will be directed to PayPal to pay registration fees. If you cancel before completing the payment, we will keep your information on file, but will not confirm registration. A staff member will contact you to arrange payment.